Title: Office Administrator
Do you want to work with a team of exceptionally talented and bright people to make a real difference in the world?
Are you detailed oriented, thrive on coordinating and administrating diverse projects and enjoy bringing them to life?
British Columbia Conservation Foundation is seeking an energetic, organized and adaptable person to fill the fast-paced role in project management. The ideal candidate will possess both work and life experience in the natural environment and enjoy working on financial budgets. This ideally includes education in accounting and the environmental sector. The individual brings a positive can-do attitude to the job, as well as a willingness to learn, adapt and respond quickly while maintaining a high standard of attention to detail. This is an office-based position with room for growth.
JOB DESCRIPTION
Terms: 5 days per week, Monday – Friday (37.5 hours per week)
Location: Surrey, BC
Wage: $23 – $27/hour
Hours: 5 days per week (37.5 hours a week) – flexible work hours
Term: Permanent position with a 3-month probation period
Report to: Executive Director
Closing Date: October 29, 2023.
You and the Job
The Office Administrator will primarily support the team in Surrey, the Executive Director and Board of Directors. The successful candidate will coordinate office activities and operations to secure efficiency and compliance to organizational policies.
Your Responsibilities
- Create and update records and databases with personnel, financial and other data.
- Manage phone calls and correspondence (e-mail, letters, packages etc.).
- Support budgeting and bookkeeping procedures.
- Track stocks of office supplies and place orders when necessary.
- Submit timely reports (e.g. Annual Report) and prepare presentations/proposals as assigned.
- Update organizational polices as required.
- Manage logistical arrangements, meeting agendas and materials for the Board of Directors.
- Attend and take notes at quarterly Board of Director Meetings.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Enhance and maintain social media platforms and update web site.
- Assist colleagues when necessary.
Qualifications
Education and Experience
- University and/or college degree in business administration, communications, non-profit management or relevant field.
- Familiarity with office management procedures and accounting principles.
- Excellent knowledge of MS Office Suite, WordPress and office management software.
- Policies and procedures in a variety of administrative programs.
- Experience in developing digital graphics, publications and social media.
What You Bring To the Role
- A passion for conservation and making a difference. You have the talent and heart to deliver and make impacts.
- Experience in non-profit, community or a government role and working with diverse stakeholders including experience with Indigenous communities is an asset.
- Team player. You thrive in a busy, deadline-driven and information-rich workplace.
- Resilient and flexible. You are a quick learner and a collaborative colleague who enjoys being part of a team and can work independently.
- Exceptional attention to detail and quality while managing multiple projects. You are organized and care deeply about producing high-quality work.
- Non-profit / charitable sector knowledge.
- Sound analytical, problem-solving, computer and organizational abilities, and strong interpersonal skills.
- Good judgement, initiative and discretion as well as previous experience in dealing with all levels of staff, and external clients and suppliers.
- Ability to handle multiple tasks simultaneously and to work effectively in a demanding environment while meeting tight deadlines.
- Attention to detail and ability to manage a rapidly-fluctuating workload.
- Ability to plan and organize effectively.
- Ability to maintain confidentiality.
- Ability to be proactive in identifying and addressing issues.
- Passionate about equity, diversity and inclusion with the interest to support purposeful change.
- Excellent written and spoken English language skills. Other language skills are an asset.
NOTES:
In your cover letter, tell us why you are passionate about conservation in BC and your experience in managing projects.
All short-listed applicants will be required to complete a Word and Excel proficiency test as part of the interview process.
Anticipated Start date: November 20, 2023 or as soon as possible
Additional perks:
- Comprehensive extended benefit plan available after 3 months
- Amazing work culture with smart colleagues, working on the environmental issues around BC.
- A chance to make an impact on the health of our province and planet.
_ _ _
We recognize the importance of a diversified workforce, and we encourage Indigenous People(s), First Nations, Métis candidates, women, members of visible minorities and persons with different abilities to apply.
While the BC Conservation Foundation does not currently have a mandatory COVID-19 policy, we take The BC Public Health Officer’s guidelines seriously. Many of our clients have enacted mandates that stipulate vaccination requirements be met by their workers and contractors. In light of this, we require all BC Conservation Foundation employees, our contractors and volunteers to be fully vaccinated before entering client mandated worksites, unless having a properly supported human rights exemption reflected under the provisions of the BC Human Rights Code.
The BC Conservation Foundation respectfully acknowledges that we operate on the traditional, ancestral and unceded territory of many Indigenous Peoples throughout British Columbia. At our Surrey Office we gratefully acknowledge the traditional and unceded territories of the Semiahmoo, Katzie, Kwantlen and other Coast Salish Peoples.