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Administrative Assistant

Position: Administrative Assistant for the Aquatic Restoration and Research Centre

Location: Remote – hybrid position possible, with 1 day per week in our Surrey Office

Wage: $20-$23/hour depending on experience

Type: Part-time

Closing Date: April 15, 2024

Job Description

Do you want to work with a team of exceptionally talented and bright people to make a real difference in the world?

British Columbia Conservation Foundation’s vision is for thriving fish and wildlife populations in British Columbia. Our mission supports fish and wildlife through education, collaboration and habitat conservation. The Foundation is a mission-driven, registered non-profit and charity. We are one of the most active environmental non-profits in the province and were established in 1969.

BC Conservation Foundation is seeking an energetic, organized, and adaptable person to fill a fast-paced role to provide support to the Aquatic Research and Restoration Centre (ARRC) Regional Coordinator and ARRC team.  The ideal candidate will possess work experience in administrative support roles and an appreciation for the natural environment. The individual brings a positive can-do attitude to the job, as well as a willingness to learn, adapt and respond quickly while maintaining a high standard of attention to detail. The Administrative Assistant reports to the ARRC Regional Coordinator.

Hours: 8:30am to 4:30pm (20-30 hours/week)

Term: Permanent

Anticipated Start Date: May 5, 2024

Responsibilities

  • Act as a communications bridge between (Nanaimo) ARRC team and (Surrey-based) ARRC Regional Coordinator.
  • Conduct various administrative functions as required including incoming emails, mail, deliveries and answering telephone calls.
  • Collect, prepare and code receipts, invoices, expense claims for submission to Regional Coordinator/Surrey Office.
  • Collect/track/follow up on documentation (contracts, reports, invoicing) as required.
  • Assist with bi-weekly payroll.
  • Data entry – update records and database with personnel, financial and project data.
  • Track, monitor and submit monthly truck and boat usage logs for internal invoicing.
  • Maintain stationary, office and general supplies.
  • Assist with inventory.
  • Create and maintain an efficient file system.

Qualifications

  • Some post-secondary education required.
  • Minimum of 6 months experience in an administrative role.
  • Experience using MS Office Suite (Word, Excel, Outlook, Access) in a work setting.

Skills

  • Exceptional attention to detail and quality. You are organized and care deeply about producing high-quality work.
  • A passion for conservation and making a difference. You have the talent and heart to deliver and make impacts.
  • Team player. You thrive in a busy, deadline-driven and information-rich workplace.
  • Resilient and flexible. You are a quick learner and a collaborative colleague who enjoys being part of a team and can work independently.
  • Sound analytical, problem-solving, computer and organizational abilities.
  • Good judgement, initiative and discretion as well as previous experience in dealing with all levels of staff, and external clients and suppliers.
  • Ability to handle multiple tasks simultaneously and to work effectively in a demanding environment while meeting tight deadlines.
  • Attention to detail and ability to manage a rapidly fluctuating workload.
  • Ability to plan and organize effectively.
  • Excellent written and spoken English language skills. Other language skills are an asset.

Assets

  • Familiarity and interest in budgets and accounting practices.

Additional Perks

  • Generous benefits package after three months.
  • Amazing work culture with smart colleagues, working on the environmental issues of our time.
  • A chance to make an impact on the health of our planet.

To apply for this job

Please apply using the form below.

Applicants are asked to submit a resume and cover letter.

In your cover letter, tell us why you are passionate about conservation in BC, and your experience working in office administration.

Our Commitment to Equity and Inclusion

We recognize the importance of a diversified workforce, and we encourage Indigenous People(s), First Nations, and Métis candidates, women, members of visible minority groups and diverse ability persons to apply.

BC Conservation Foundation is an organization committed to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada. We are committed to awareness, learning and understanding the Truth and Reconciliation Commissions 94 Calls to Action (2015), BC’s Declaration on the Rights of Indigenous Peoples act (2019) and other related reports.

BC Conservation Foundation respectfully acknowledges that we operate on the traditional and unceded territory of many Indigenous Peoples throughout British Columbia.

Application

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